Terms of Supply
Welcome to topixnotebooks.asia. These Terms of Supply establish the binding legal agreement governing the acquisition, distribution, customs processing, and delivery of custom-stamped paper notebooks, planners, and templates between TOPIX NOTEBOOKS (distributing from Kotka, Finland) and institutional or corporate buyers located throughout our pan-Asian trade corridors.
1. Bulk Ordering Framework & Quantities
Because TOPIX NOTEBOOKS optimizes international container freight and air charter services directly from Kotka, Finland, bulk-tiered structures apply to physical orders:
- Minimum Order Quantity (MOQ): Standard catalog products require a minimum of 100 units per order node.
- Corporate Custom Stamping: Custom logos, custom debossing, or color adjustments require a minimum of 500 units. A master copper die stamp fee applies to initial custom production.
- Digital Template Bundles: Purchase agreements for corporate custom planners or digital templates specify single-organization intranet licensing only.
Custom Logo Stamping Specifications
Our custom stamping department in Kotka utilizes blind debossing and precision hot foil stamp machines. To preserve paper flatness, designs must be supplied in Vector SVG or high-resolution PDF format. Proof blocks are typically generated and transmitted digitally within 4 business days of fee clearance.
2. Shipping Timelines & Customs Across Asia
Shipments depart from Kotka Port (Kymenlaakso, Finland) and are consolidated at primary distribution hubs (Singapore, Tokyo, and Seoul). Standard transit metrics include:
- Express Air Freight: 8 to 12 business days to major capitals (Tokyo, Singapore, Seoul, Taipei).
- Standard Sea Freight: 25 to 35 business days to port terminals. Recommended for orders exceeding 2,000 units to reduce overall environmental and freight expenses.
- Customs Clearance & Duties: Unless agreed otherwise via explicit written Incoterms (DDP vs DAP), buyers are responsible for administrative customs clearance processing and local import taxes in their respective territories.
3. Quality & Return Guarantees
We pride ourselves on flawless paper standards. Each shipment undergoes random page-gram testing, lay-flat thread stress evaluation, and bleed testing before container sealing. In the rare event of damage, damp-spoiled paper sheets, or cover warping during global transit, notify our Kotka office within 14 business days of arrival. Validated claims receive priority air freight replacement or a direct purchase ledger refund.
4. Pricing & Currency Settlements
All official quotations are priced in Euros (€) or United States Dollars ($) and are valid for 60 calendar days from receipt. Bank wire transfer to our Finnish processing bank serves as the default clearance pattern, with 50% deposit required at contract finalization and the remaining 50% upon tracking release.